HR Assistant

Job Description

• Support the continuous updating of employee personal data records and ensure the accuracy of information;
• Create, organize, maintain, and archive employee personnel files, ensuring that relevant changes are reflected in a timely manner;
• Regularly review employee personnel files to ensure the completeness and accuracy of documentation;
• Participate in preparing employment contracts, amendments, orders, and other HR documentation, and ensure that documents are signed by employees;
• Maintain and register employment record books in accordance with applicable legislation and the company’s internal procedures;
• Enter relevant employment-related notifications into the Electronic Government Portal and ensure that employee information remains up to date;
• Ensure the proper maintenance and organization of electronic and physical HR document archives;
• Ensure timely updates to employee personal information, including address, phone number, bank details, marital status, etc., in relevant systems and documentation;
• Process and register employees’ annual and other types of leave and prepare the relevant documentation;
• Support the updating of information on leave balances and leave taken;
• Provide administrative support with documentation related to recruitment, position changes, transfers between organizational units, termination, and other employee movements;
• Receive and appropriately route employee inquiries related to personnel documentation and employment matters;
• Participate in organizing job interviews and coordinating with candidates when required;
• Support the collection and verification of documents required during the recruitment process;
• Participate in coordinating the necessary documentation and administrative matters during the recruitment and onboarding of new employees;
• Regularly update the candidate database and ensure that information is properly organized;
• Provide administrative support in preparing reports on vacancies and candidates.

Qualifications

• Higher education; Bachelor’s degree in a relevant field;
• Experience in Human Resources is preferred;
• Language Skills: Azerbaijani – fluent; English – preferred;
• Computer Skills: MS Office, 1C;
• Knowledge of the Labor Code of the Republic of Azerbaijan and applicable labor legislation;
• Experience working with the Electronic Government Portal and electronic systems related to employment and labor relations;
• Strong communication and teamwork skills.