Current Open Positions
Document Control Specialist
Division
Project LocationBaku, Azerbaijan
Minimum Years Experience
Travel Involved
Job TypeFull time
Job Classification
EducationHigher education in the relevant field.
Compensation
Job description
- Monitor compliance with the company’s defined document formats and document exchange standards.
- Organize the receipt, storage, updating, and sharing of legal and official documents related to the projects in the proper format.
- Organize the sending of company outgoing documents and maintain their registration.
- Organize the receipt, initial processing, registration, forwarding, and storage of incoming documents in the correct format in relevant databases.
- Ensure that document exchange follows internal document control procedures and ISO 9001 standards.
- Send notifications to team members about overdue documents.
- Organize Familiarization/Hand-over meetings, participate in these meetings, and take notes.
- Coordinate documentation work with clients, contractors, and executing companies, ensuring that they are provided with the necessary documents and document samples.
- Numbering and identification of documents – technical documents should be numbered according to the relevant coding system.
- Organize training for executing companies on document control.
- Collect tender documents according to the approved tender specifications (checking compliance, printing, coordinating, distributing to relevant parties, and uploading to the server).
- Verify the compliance of the approved contract, prepare it for printing, coordinate, register, and distribute it to relevant parties.
- Prepare various document review reports in the required time and format via the Aconex system.
- Ensure proper documentation during project handover.
- Perform other similar tasks assigned by management.
Essential duties & responsibilities
Qualifications
- Higher education in the relevant field.
- At least 2 years of work experience in the document control department; experience in civil-industrial construction is desirable.
- Language skills: Azerbaijani – fluent, English – good, Russian – desirable.
- Computer skills: MS Office, BIW, Conject, Aconex, 1C.
- High-level business correspondence skills.
- Ability to work in a team and strong communication skills.
Work environment
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